Backdating corporate minutes
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All states require corporations to take and distribute minutes of meetings, and all states require that boards of directors keep meeting minutes. But there are no specific rules about what to include in board meeting minutes and how to take these minutes. There are actually several reasons for taking and recording minutes of your corporate meetings. Board members are in a position of trust. They are making decisions about money invested by corporate shareholders, and they need to be able to prove they acted wisely, in the best interest of the corporation, and without conflicts of interest. Having board meeting minutes helps the board prove they acted in good faith and avoid personal liability for their actions.
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Is Backdating Ever Okay?
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This article is published courtesy of the September Business Law Section newsletter. The practice is of dubious legality, and its widespread use led the SEC to scrutinize hundreds of companies. Yet, for the business lawyer, backdating documents is often not only permissible, but is a regular and necessary part of everyday practice. The challenge for the business lawyer is determining when backdating is legitimate and when it is not. However, backdating to memorialize a prior act or event is a legitimate and necessary practice.
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Can you create board minutes years later?
An award-winning small business attorney in New York City, Nina is a sought-after professional speaker and Entrepreneur Magazine online contributor. She is the go-to counsel for knowledge economy and creative companies, delivering legal services and educational resources that save them time, money, and aggravation. Posted on July 12, in Form a Company. I am the sole shareholder and director of a closely held corporation. I have failed to keep my board minutes book updated for several years.
Please contact customerservices lexology. Although backdating can be either legitimate or improper, it is often misunderstood and associated with wrongdoing. Backdating encompasses a broad scope of conduct ranging from blatant fraud to the legitimate and common practice of executing a document after the event has already occurred.